Microsoft Word is a word processor designed by Microsoft. It was first released in 1983 under the name Multi-Tool Word for Xenix.
A word processor can be used to manipulate text data to produce a letter, a report, a memo, an e-mail message, or any other type of correspondence. Text data is any letter, number, or symbol that you can type on a keyboard. The grouping of the text data to form words, sentences, paragraphs, and pages of text results in the creation of a document. Thus, we can say that a word processor is a program used to type documents. Such Documents can be saved, closed and the opened again to continue working on them.
It was not initially popular, since its user interface was different from the leading word processor at the time, WordStar. The second release of Word for Macintosh, shipped in 1987, was named Word 3.0 In 1993 Word for Windows 6.0 version was released. Thereafter, we had Word 95, Word 97, Word 98, Word 2000, Word 2002, Office Word 2003, Office Word 2007, were released. In 2010, was released Word 2010 and now in 2013, Word 2013 which is also part of Office 2013 has been released.
The purpose of this tutorial is not to teach as to how to operate Word software, but to give you idea to some of the commands and procedures followed in day to day use of the application. The material given here has been compiled keeping in view the questions asked in the competition exams.
What is MS Word used for?
MS Word is used for creating documents such as letters, brochures, learning activities, tests, quizzes and students’ homework assignments. There are many powerful features available in Microsoft Word to make it easier to learn for students with disabilities.
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The components of a word window are as follows:
a)Title Bar : It shows the name of the file on which you are working. It also consists of three buttons as Minimize button reducing the window to an icon, Restore button bringing word window to the maximum original size and close button bringing us out of word.
b) Menu Bar: It consists of various commands.
c) Standard Tool Bar : It displays the symbols for the common operation like open, print, save, etc.
d) Formatting Tool Bar: It displays the options which can be used to format our document like font type. Size of the font, bold, underlines, bullets, alignment, etc.
e) Ruler : It shows the width of the document which can be increased or decreased.
f) Workspace :It is the area, where the text can be entered.
g) Vertical Scroll Bar : It is used to see the text at various positions.
h) Horizontal Scroll Bar : It is used to move from left side to right side in the document and vice-versa.
i) Drawing Tool Bar :This is used for making drawings in the document.
j) Status Bar :This Bar will always show you your current position as for the text goes.
· What is a Cursor : In computers, a cursor is an indicator used to show the position on a computer monitor or other display device that will respond to input from a text input or pointing device. The flashing text cursor may be referred to as a caret in some cases such as in caret browsing. The mouse cursor may be referred to as a pointer, owing to its arrow shape on some systems.
· What is an insertion Point : An insertion point is the location on the screen where the next character typed will be inserted. This location may be in a text document, a form field, a Web browser address bar, or anywhere else on the screen that allows text input. The insertion point is often identified by a flashing cursor. This cursor is called an “I-beam pointer” and is shaped like a capital “I” or a long vertical line. When you type a character on the keyboard, it will appear on the screen directly to the right of the flashing cursor. The insertion point continues to move to the right as each character is entered.
In word, we can insert the text anywhere by clicking the mouse at the relevant point. On clicking the mouse button, blinking insertion point of I shape will appear on the screen the insertion point. Now if any text is typed, it will appear just to the left of the insertion point / cursor. The text appears at the cursor.
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Use space bar to create space between two characters;
o Use backspace to erase to the left of the cursor; and
o Use delete to erase to the right of the cursor.
o Use Enter (or Return) to move the cursor down a line.
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Word processors allows you to type your text in Bold, Italics or Underline. To activate Bold, Italics or Underline click the icon button on the Toolbar, type the text that you wish to have highlighted then press Toolbar icon again when you are finished. The indicator on the Toolbar will appear highlighted as long as the highlight style is on.
· There are large number of short-cuts available for various commands in MS Word. We give below some of the major short cuts that are available:
Common tasks in Microsoft Word
| To do this | Press |
| Make letters bold. | CTRL+B |
| Make letters italic. | CTRL+I |
| Make letters underline. | CTRL+U |
| Decrease font size one value. | CTRL+SHIFT+< |
| Increase font size one value. | CTRL+SHIFT+> |
| Decrease font size 1 point. | CTRL+[ |
| Increase font size 1 point. | CTRL+] |
| Remove paragraph or character formatting. | CTRL+SPACEBAR |
| Copy the selected text or object. | CTRL+C |
| Cut the selected text or object. | CTRL+X |
| Paste text or an object. | CTRL+V |
| Paste special. | CTRL+ALT+V |
| Paste formatting only | CTRL+SHIFT+V |
| Undo the last action. | CTRL+Z |
| Redo the last action. | CTRL+Y |
| Open the Word Count dialog box. | CTRL+Y |
| Working with documents and webpages Create, view and save documents | |
| To do this | Press |
| Create a new document. | CTRL+N |
| Open a document. | CTRL+O |
| Close a document. | CTRL+W |
| Split the document window. | ALT+CTRL+S |
| Remove the document window split. | ALT+SHIFT+C or ALT+CTRL+S |
| Save a document. | CTRL+S |
| Find, replace and browse through text | |
| To do this | Press |
| Open the Navigation task pane (to search document). | CTRL+F |
| Repeat find (after closing Find and Replace window). | ALT+CTRL+Y |
| Replace text, specific formatting, and special items. | CTRL+H |
| Go to a page, bookmark, footnote, table, comment, graphic, or other location. | CTRL+G |
| Switch between the last four locations that you have edited. | ALT+CTRL+Z |
| Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option. | ALT+CTRL+HOME |
| Move to the previous browse object (set in browse options). | CTRL+PAGE UP |
| Move to the next browse object (set in browse options). | CTRL+PAGE DOWN |
| Edit and move text and graphics Delete text and graphics | |
| To do this | Press |
| Delete one character to the left. | BACKSPACE |
| Delete one word to the left. | CTRL+BACKSPACE |
| Delete one character to the right. | DELETE |
| Delete one word to the right. | CTRL+DELETE |
| Cut selected text to the Office Clipboard. | CTRL+X |
| Undo the last action. | CTRL+Z |
| Cut to the Spike. | CTRL+F3 |
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